Special Event Coordinator Cover Letter

How to Craft a Resume and Cover Letter as an Event Planner

Highlighting Your Organizational, Communication and Planning Skills

Event planning positions require impeccable organizational, communication, and planning skills. To get the attention of an employer, you need to provide examples of previous event experience and detail the ways in which your involvement directly led to the event's success.

Below is a cover letter and resume example for an event/meeting planner position which you can adjust to suit your needs.

Event Planning Cover Letter Example

Dear Mr. or Ms.

Last Name,

I am writing because I am keenly interested in your Meeting and Events Planning Director position at Universal Events, Inc. I have qualified success as an event planner and possess an organized and detail-oriented work ethic which I can bring to the role.

As a Senior Event Coordinator, I have planned and executed over one hundred corporate events, ranging from large-scale international meetings to intimate fundraising events. I have overseen all aspects of event planning for corporations. This work ranges from finding appropriate venues to selecting vendors to publicizing events through print, electronic, and online media.

My experience with financial and contract management is also in line with your job description. As an event coordinator at Event Management Solutions, I oversaw a variety of events, both large-scale and small-scale. I identified ancillary revenue sources and various cost-saving opportunities for clients with limited budgets.

I am known for my ability to stay within the parameters of my clients’ budgets, thus ensuring their satisfaction.

I have enclosed my resume and will call within the week to see if we can arrange a time to speak.

Thank you for your time and consideration.


Jane Smith

Below is an example of a resume for an event planner that can be adapted to suit your needs.

Event Planner Resume Example

Jane Applicant
123 Main Street, Boston, MA 02215
(111) 111-1111

Organized and detail-oriented event planner with over eight years experience in planning and executing meetings and events. Expert in selecting and transforming venues to accommodate clients’ needs. Skilled at developing strong relationships with quality vendors. Proven ability to manage schedules, meet tight deadlines, and orchestrate consistently high-quality events.


July 20XX – Present             Senior Event Coordinator – Professional Events, Boston, MA

  • Direct the planning and execution of corporate events (including meetings and fundraisers) for a prestigious roster of corporate clients.
  • Serve as primary contact for all vendors.
  • Maintain strong relationships with numerous international vendors to assist corporations in planning overseas events.
  • Manage budgets of up to $100,000 for large-scale events.

June 20XX – June 20XX             Event Coordinator – Event Management Solutions, Natick, MA

  • Seamlessly planned and executed events, both professional (e.g., conferences and meetings) and social (e.g., weddings and birthday parties) for a range of clients.
  • Managed budgets of up to $30,000, for events with up to 500 attendees.
  • Oversaw a team of vendors and event contributors including entertainers, photographers, caterers, and AV technicians.

January 20XX – May 20XX      Special Events Associate – Art By Kids, Inc., Boston, MA

  • Coordinated fundraising and donor communication for a nonprofit organization promoting and selling youth artwork.
  • Organized two annual fundraisers and served as the primary contact for all vendors.
  • Developed effective social networking outreach and managed radio and print ad campaigns to promote events.
  • Recognized by the Executive Director for increasing attendance at fundraisers by 25 percent.


XYZ University, B.A. in Marketing, June 20XX

Professional Affiliations

ISES (International Special Events Society), Member
Event Planner Association, Member

Sending an Email Cover Letter

If you're sending your cover letter via email, put your name and job title in the subject line of the email message and include your contact information below your email signature.

Here's an example of a formatted email cover letter.

More Sample Cover Letters
Cover letter samples, formats, and templates for a wealth of career fields and employment levels. 

Special Events Coordinator Cover Letter

Write a special events coordinator cover letter in a precise format that exactly describes your professionalism and competency for this job. Your special events coordinator cover letter will be perfect only if the recruiter finds it to be complete and precise with the information you want to convey. To write that perfect cover letter, the style of presentation adapted in your cover letter needs to be highly impressive.

The format generally used to write a cover letter begins with your introduction and contact details followed by the recruiters' details including his/her designation in the organization. In the next section, you have to use a formal salutation such as "Dear" or "Respected" with recruiters name to be specific. The body of your cover letter must state how well informed you are with the job and your experience in this profession. Here you have to present clear and specific information so that the recruiter does not feel that his/her time is wasted in reading your cover letter. Explain how you have performed in the past and how can you serve the recruiter if given a chance. State your skills along with your interest for this profession. The conclusion paragraph must show that you appreciate and thank the recruiter for having read your letter and also state that you are looking forward to a reply. Close your letter with "Yours sincerely", "Sincerely", "Respectfully yours" or "Warm regards" followed by your name and signature.

Job of a Special Events Coordinator

A special events coordinator has to make different arrangements for events planned by institutes, organization, corporate clients and other companies and social interest groups. The special events coordinator has to look after the various preparations and make sure that the arrangements are made to meet the event requirements.

Follow the format and presentation style of the sample special events coordinator cover letter to understand how your cover letter must appear.

Sample Special Events Coordinator Cover Letter

George Carter
2781, Regent Lane, Ford Square
Boston, Massachusetts 27740
United States

Date: November 6, 2011

Maria Jacobs
Recruitment Manager
Edison Event Planners
Boston, Massachusetts 27741
United States

Subject: Application for the job of Special Events Coordinator posted in HRview.com

Dear Maria,

I just came to know that you are recruiting Special Events Coordinator for your organization. I present my application and resume for this post. I am an experienced special events coordinator and my qualifications match the profile requirements posted for the position.

I am working as a Special Events Coordinator at Redwood Events for the past six years. During this period, I have mastered all skills of organizing and managing special events according to the specific requirements of different clients. I have been involved in the planning and management of various events ranging from educational seminars, trade fairs, product launch events, fashion shows and many other events. I have also been associated in the planning of "Auto Blizzard", the largest automobile exhibition held in New York every year.

As an individual, I possess excellent organizational skills and analytical outlook. I am result and perfection oriented. I am meet deadlines and as per my past experience, I believe in delivering satisfactory services to the clients as per their requirements and budget.

I am sending my resume, reference letters and credentials for your reference. You can contact me according to your convenience to schedule an interview. I am thankful that you took time to read my resume and looking forward for a prompt and positive reply.

Respectfully yours,
George Carter

Always remember that your special events coordinator cover letter acts like your spokesperson. Keep it high on information while very low on the text so that the recruiter can get the right message and also learns about your qualifications in lesser time.

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